Request for Proposals Hydrant Replacement Deadline June 8, 2026

Request for Proposals Hydrant Replacement Deadline June 8, 2026

REQUEST FOR PROPOSALS (RFP)
Fire Hydrant Replacement Project

1. Introduction
   The City of Reading is soliciting proposals from qualified contractors to furnish all labor,
   equipment, materials for restoration and supervision necessary to replace existing fire hydrants
   at designated locations within the City.
   The City has purchased the Fire Hydrants, megalugs, and thrust blocks.
2. Project Overview
   The project includes, but is not limited to:

• Replacement of approximately 4 existing fire hydrants
• Removal and disposal of existing hydrants
• Connection to existing water mains
• Replacement of valves, fittings, and hydrant leads as needed
• Site restoration (pavement, landscaping, etc.)
• Pressure testing and inspection

1. Project Locations
   Hydrants will be replaced at the following general locations:

• 7510 W Reading Rd
• 120 Union St
• 213 N Ann St
• 235 Warner St

1. Scope of Work
   The contractor shall:

• Remove and properly dispose of existing hydrants
• Excavate as necessary to expose existing connections
• Replace or reconnect hydrant leads, auxiliary valves, and valve boxes as needed
• Ensure proper bury depth and frost protection
• Disinfect and test all installations
• Coordinate with City staff for inspections
• Restore all disturbed areas to pre-construction condition
• Maintain water service and minimize disruptions
• Comply with all applicable safety and traffic control regulations

1. Contractor Qualifications
   Proposers must:

• Be licensed and insured in the State of Michigan
• Demonstrate experience with municipal hydrant replacement projects
• Provide at least three (3) references
• Have knowledge of local and state regulations

1. Proposal Requirements
   Proposals must include:

• Company profile and qualifications
• Completed Unit Price Bid Form (see Section 7)
• Project timeline and completion schedule
• List of subcontractors (if applicable)
• Proof of insurance
• References

1. Unit Price Bid Form
   Contractors shall provide a unit price per hydrant replacement, which shall include all labor,
   materials, equipment, disposal, restoration, and incidental costs.
   Item No. Description Estimated Quantity Unit Price Total
   1 Fire Hydrant Replacement (Complete) [#] $________ $________
   Unit Price shall include:

• Removal and disposal of existing hydrant
• Connection
• Excavation and backfill
• Surface restoration (road, lawn, etc.)
• Traffic control and safety measures
• Testing and disinfection
  Total Bid Amount: $____________________
  Note: Quantities are estimates only. Payment will be based on actual units completed.

1. Project Timeline

• RFP Issued: May 15, 2026
• Proposal Due Date: June 8, 2026

1. Submission Instructions
   Proposals must be submitted no later than:
   4:30 PM Monday June 8, 2026
   Submit to:
   City of Reading Attn: Grace
   113 S Main St Reading, MI 49274
   grace@reading.mi.us
2. Terms and Conditions

• The City reserves the right to reject any or all proposals
• Quantities may increase or decrease
• Payment will be based on actual completed units
• Contractor must enter into a formal agreement with the City

1. Contact Information
   Bob Jepson
   Maintenance Dept.
   517-283-2835
   bob@reading.mi.us